The paper logbook is familiar, cheap and quietly risky — it verifies nothing, leaks one visitor's details to the next, and is impossible to audit. Here's how to move to a digital system without disrupting your front desk.
Why move
Beyond speed, a digital system gives you consent, retention control, access control and a searchable record — and, in India, the option to verify identity rather than just record it. See why logging isn't identity verification.
A simple migration plan
- Map your current flow — who arrives, who approves, what you record.
- Pick the assurance level — basic check-in, or identity verification for sensitive sites.
- Set up pre-registration, kiosk/desk check-in, badges and host approvals.
- Configure retention and access controls to match your DPDP obligations.
- Run a short pilot at one entrance, then roll out site by site.
Where Certopact fits
Certopact's visitor management system replaces the logbook with a clean, auditable process globally, with optional Aadhaar verification for India. Start with the buyer's checklist.