In most offices, booking a room and inviting a visitor are two separate chores in two separate systems. Joining them up — so booking a meeting also pre-registers the guests — removes double entry, cuts no-shows at the desk, and makes arrival seamless.
The disconnect today
A host books a room in the calendar, then separately remembers (or forgets) to tell reception a visitor is coming. When they forget, the guest arrives unexpected and reception scrambles — the exact friction pre-registration is meant to remove.
What integration unlocks
- Inviting a guest to a meeting also pre-registers them for entry.
- The guest gets directions and a QR pass with the invite.
- Reception sees the day's expected visitors, tied to rooms and hosts.
- The room, the host and the visit line up — no re-keying.
A better arrival
For the visitor, it just works: they were invited to a meeting, and arrival is a quick scan to a room that is booked and a host who is notified. For facilities, room usage and visitor data finally tell one story.
Certopact and your calendar
Certopact Access supports pre-registration and integrations so scheduling and check-in work together, with host notifications routing each arrival to the right person.