Reception isn't the only entry point that needs control. At the gate and the loading dock, a constant stream of couriers, drivers and material moves in and out — and it's often the least managed traffic on site. A scribbled vehicle number in a register tells you almost nothing when you need to trace a delivery or account for goods that left the premises.
What gate traffic really involves
- Inbound deliveries — parcels, raw material, equipment.
- Outbound goods — dispatches, returns, and anything leaving on a gate pass.
- Delivery drivers and their vehicles, often from third-party fleets.
- Recurring vendors who arrive daily and shouldn't have to re-register each time.
Why a register isn't enough
Material movement carries real risk — shrinkage, disputes over what was delivered, and no way to prove what left the site and on whose authority. A paper gate register can't link a delivery to a purchase order, can't produce a photo of the goods or driver, and can't be searched when finance or security asks questions a week later.
What gate-pass management adds
- A structured record of each delivery — sender, contents, vehicle and driver.
- Inward and outward gate passes with authorisation, so goods don't leave without sign-off.
- Photos and reference numbers attached to the entry.
- A searchable, exportable log across gates and sites.
- Recurring-vendor profiles so regular drivers check in quickly.
Drivers are visitors too
A delivery driver stepping onto your site is a visitor, and for higher-risk locations you may want to confirm who they are — not just their vehicle number. Where identity matters, the same check-in flow can verify the person; see the driver and delivery use case for how that plays out in the field.
One flow for people and goods
Handling visitors at reception and deliveries at the gate in two disconnected systems creates blind spots. Bringing both into one platform means a single, consistent record of everyone and everything that entered — see how it sits alongside the rest of the visitor management system.
Certopact at the gate
Gate and delivery handling complement visitor check-in in Certopact Access, so people, vehicles and goods share one auditable trail rather than three separate registers.